SmartCosec runs the full company-secretary workflow for firms managing hundreds of entities across jurisdictions: statutory registers, resolutions and minutes, annual filings, KYC and deadline control — with AI that drafts the paperwork so your team reviews instead of retypes.
Registers are the source of truth. Resolutions, forms and letters are generated from them, and every filing writes back. Nothing is typed twice.
Members, directors, secretaries, charges, controllers and nominee directors — with dated history, so you can reproduce the register as it stood on any day.
Directors' and members' resolutions, written resolutions, AGM minutes and notices produced from templates your firm controls, populated from live entity data.
Obligations calculated from the entity's own facts — financial year end, incorporation date, jurisdiction — with statutory extensions and late-fee tiers modelled in.
Onboard clients with ID collection, screening and risk rating, then keep controller chains current as shareholdings move. Renewal reminders run themselves.
Jurisdiction-specific forms pre-filled from the register. Lodge through BizFile+ or export a filing pack for registries that still want a PDF.
Directors sign resolutions on their phone, upload documents and see their own compliance calendar. Signed copies file themselves against the entity.
From onboarding to filing, SmartCosec keeps your team on track with a consistent, repeatable process for every entity.
Import from the registry or a spreadsheet. KYC, controllers and constitution captured once.
Every change — a new director, a transfer of shares — is a register entry that generates its own paperwork.
Drafts go to directors through the portal. Signatures return, documents file themselves.
Lodge with the registry, record the acknowledgement, and roll the obligation forward to next year.
SmartCosec's assistant works only from the entity's own facts and your firm's precedents. It never invents a director or a date — every field links back to the register entry it came from.
Describe the transaction in a sentence — and get the resolution, transfer form and updated register, ready for review.
Passports, proof of address and constitutions are read on upload. Names, dates and addresses land in the right fields with a confidence score.
Change a financial year end or file a late return and every dependent obligation recalculates, with the late-fee tier shown before it applies.
Filing packs are checked against the register for mismatched names, missing signatures and stale addresses before anything is lodged.
RESOLVED THAT the transfer of 10,000 ordinary shares in the capital of the Company from Tan Wei Ming to Lim Su Lin at a consideration of S$10,000 be and is hereby approved, and that the Secretary be authorised to register the transfer upon receipt of the duly stamped instrument of transfer.
RESOLVED THAT the Secretary be authorised to lodge the necessary notifications with the Accounting and Corporate Regulatory Authority and to update the Register of Members accordingly.
Each jurisdiction module carries its registers, statutory forms and its obligation logic. Add an entity in Hong Kong and the NAR1 cycle exists before you finish typing the name.
The incumbents were built for a single registry and later stretched.
SmartCosec was built for firms whose clients hold companies in five places at once.
| Feature |
👑 SmartCosec
|
BGL CAS 360 | Spreadsheets + Word |
|---|---|---|---|
| Jurisdictions with native deadline logic | SG, HK, UK, AU, BVI, MY, KY | AU, NZ, SG, UK (AU-first) | Whatever the spreadsheet says |
| AI-drafted resolutions from register data | Yes, with field-level source links | — Template merge only | — — |
| KYC / beneficial-ownership chains | Built in, with screening & periodic review | Partial | — — |
| Client portal with e-signature | Included on all plans | Yes | Third-party |
| Pricing model | Per-user tiers; unlimited entities on Firm | Per-entity bands | Staff time |
| Effective-dated registers (as at any date) | Yes | Partial | Manual |
| Audit integration | Shared client records with Smart Audit | — — | — — |
Get everything you need to manage unlimited entities, with transparent pricing and no surprises.
Sole practitioners and small practices
Growing firms with cross-border clients
Multi-office practices and corporate service providers
Prices in Singapore dollars, excluding GST. Additional users S$39 / month on Starter and Professional.
Hosted in Singapore by default, with regional options for Hong Kong, the UK and Australia.
Role- and entity-level permissions, SSO on Firm plans, and an immutable audit log on every register change.
Encrypted in transit and at rest, with per-firm keys and daily encrypted backups retained for 35 days.
Export every register, document and audit trail at any time in open formats. No lock-in by design.
Send us a sample of your client book and we'll walk you through it live — registers, deadlines and a drafted resolution — in a 30-minute session.
Or write to hello@smartcosec.com · No credit card required. 14-day trial on Starter and Professional.